Field Administrative Supervisor

Company: Ferrovial Services North America
Location: Vallejo
Posted on: March 23, 2020

Job Description:

About us Ferrovial Services North America is a leading company providing Oil & Gas and Infrastructure solutions across the United States and Canada. Its portfolio includes 35 outstanding contracts, such as Port Miami Tunnel and maintenance of the Chevron refineries in California. With more than 1,500 employees and a presence in 14 states, Ferrovial Services North America, generates true value and growth for its clients while maintaining a strong commitment to safety and social responsibility. Position Summary This position reports to the President of TRSC. This position manages field administrators and clerks in TRSC and is responsible for overseeing all activities related timekeeping and billing. Primary Duties and Responsibilities Managing and supervising multiple timekeepers and client base within Northern & Southern California Must be willing to travel (50/50 between sites) Accurate timekeeping & billing related to all administrative deliverables Identify administrative staff needs for all projects in TRSC California and fulfill them Identify and develop new talent to support business growth, continuously develop and improve existing staff Provide short term overflow support in times of needs across all contracts Developing and reviewing field admin role and providing site specific work instructions and delivering customized training sessions Lead process improvement by reviewing contract documentation and internal processes and procedures and identifying best practice (reduce payroll corrections and improve billing status) Work closely with Finance / clients with a focus on the collection of cash by reducing aging days / DSO Provide reports to management, clients, and finance Lead ongoing system development and testing requirements Develop and maintain metrics aligned to meeting or exceeding business unit objectives and measure compliance Knowledge, Skills & Abilities Proficiency in Excel (pivot tables & formulas), SAP, and Outlook Experienced with multiple contracts, PLA's, MLA/CBA's, and various client systems Excellent organizational, time management, and multi-tasking capabilities Able to assess, develop, and implement solutions Work well in internal and external team environments as well as independently Clear written and verbal communication Able to maintain confidential information Must have a TWIC card, RSO training, and be able to complete and pass client required site training. Valid Driver's License and a good driving record required to drive in job sites or a company vehicle. Education and Experience Four-year degree or five years of timekeeping experience in the oil & gas industry, in lieu of degree Work Conditions / Physical Demands Long hours and after-hours support during peak operational needs Working at multiple remote sites Capable of working in a fast-paced environment Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine and computer Practice safe work methods to remain accident and injury free Additional Information Other duties (not listed) may be assigned to this job at any time. Safety comes first Required to complete work in a safe, efficient and accurate manner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must demonstrate Ferrovial Values: Respect, Integrity, Collaboration, Excellence and Innovation. EQUAL OPPORTUNITY EMPLOYER - M/W/V/D Should a review of your background indicate a potential match to our job, our team will reach out. We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless otherwise directed by our HR - Recruiting Department. Please do not forward resumes to our hiring managers or regional offices. Ferrovial Services N.A., is not responsible for any fees related to unsolicited resumes/applications.

Keywords: Ferrovial Services North America, Vallejo , Field Administrative Supervisor, Administration, Clerical , Vallejo, California