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Office Administrator

Company: Realogy Holdings
Location: Sonoma
Posted on: May 26, 2023

Job Description:

Job Description
Job Description - general overview

The Office Administrator leads the office in manager's absence, assuring the needs of sales associates and the Brokerage Manager are met, while maintaining a reliable, personable, team-oriented and professional disposition. One of the key functions is to work closely with Brokerage Manager in agent recruitment and retaining of agents to increase SIR office production and dollar volume. Also manages the daily office operations including but not limited to processing sale and rental commissions, maintaining all agent and property files, handling license and agent membership renewals, office HR. Works closely with corporate staff, vendors, accounting and Trident reports. Maintains the highest level of confidentiality and trust with secure information

  • Takes lead responsibility to onboard new agents and manage the agent assimilation process and manage the training of new agents; assigns appropriate responsibility to other support team members for new agent orientation and trainings in their areas of responsibility, e.g., marketing, listings, etc.
  • Collaborate with Brokerage Manager regarding creative problem solving strategies (out of the box) in this very competitive marketplace regarding putting together deals, recruitment and retention of both active agents and referral agents, evolving staff job descriptions and office design
  • Plan, organize and facilitate networking events, community, office events and parties for clients and teams, boosting morale, teamwork and production.
  • Manage office operations on a day to day basis, assuring adequate coverage in all areas and ensuring that any and all facilities issues are promptly addressed
    • Review and audit sales files
    • Manage Processing commissions
    • Run office in Brokerage Manager's absence such as reviewing and signing listing agreements, change forms etc. as well as run interference with client/listing issues
    • Assist in onboarding and training new hires, explaining compensation benefits
    • Work with sales professionals to improve performance
    • Manage referral agents in our Referral LLC
    • Manage key vendor and supplier relationships and/or effectively transition vendor relationship management of certain vendors to the Office Coordinator
    • Manage Broker Manager T&E reports
    • Maintain sales associate licensing and process required paperwork
    • Track changes in real estate and SIR regulations and ensure documentation is in compliance with statutes and laws
    • Manage accounting system including invoice agents, oversight of OC to ensure external vendor bills are paid timely, collect agent A/R.
    • Oversee ongoing maintenance/replacement/ installation of computer and phone systems and equipment as needed and requested
    • Provide transactional support for real estate agents and brokers.
    • Responsible for complying with proper internal controls as necessary to conduct job.Job Requirements:
      • Bachelor's Degree in business, office administration or equivalent years of experience.
      • Three or more years' experience in a customer centric business environment with administrative responsibility for office operations.
      • Real Estate background preferred
      • Comfortable working on computer and computer applications with advanced level proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook. Knowledge of MS Publisher would be beneficial.
      • Proficient and skilled in social media applications including Facebook, LinkedIn, Twitter, company web pages, MLS
      • Creative problem-solving skills.
      • Strong customer service skills with excellent communication skills, both verbal and written.
      • Ability to interact successfully with both internal and external customers at all levels.
      • Ability to multitask, prioritize and be flexible with changing business needs in a team environment.#LI-DS1

        About Us
        Sotheby's International Realty - is one of the world's most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby's auction house. Sotheby's International Realty is a subsidiary of Anywhere Real Estate Inc.
        Anywhere Real Estate Inc.(NYSE: HOUS) is on a mission to empower everyone's next move. Home to some of the most recognized brands in real estate Better Homes and Gardens - Real Estate, Century 21 -, Coldwell Banker -, Coldwell Banker Commercial -, Corcoran -, ERA -, and Sotheby's International Realty - - the Anywhere portfolio includes franchise and brokerage operations as well as national title, settlement, and relocation companies and nationally scaled mortgage origination and underwriting joint ventures. Anywhere is focused on simplifying, digitizing and integrating the real estate transaction for all consumers, no matter where they may be in their home buying and selling journey. With innovative products and technology, Anywhere fuels the productivity of its approximately 196,200 independent sales agents in the US and approximately 136,400 independent sales agents in 118 other countries and territories.
        At Anywhere, diversity fuels success - for our company and for our employees. We strive to be the preferred company for diverse talent, committed to creating an inclusive environment that encourages everyone to succeed. We pursue talent - strategic thinkers who are eager to innovate, focused on execution and accountable for results. We value diversity - respecting backgrounds, cultures, perspectives.
        You'll find our commitment to diversity reflected in our achievements:
        • Recognized as one of the World's Most Ethical Companies since 2011
        • Anywhere has also been designated a Great Place to Work since 2019
        • Named one of LinkedIn's Top Companies in the US.
        • Honored by Forbes as one of the World's Best Employers for Diversity and Top Female Friendly Companies.With diversity, we succeed together. We hope you'll join us.

          EEO Statement
          EOE AA M/F/Vet/Disability

Keywords: Realogy Holdings, Vallejo , Office Administrator, Administration, Clerical , Sonoma, California

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