Administrative Assistant
Company: Robert Half
Location: Palo Alto
Posted on: January 30, 2026
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Job Description:
Job Description Job Description We are looking for a dedicated
Administrative Assistant to join our team in Palo Alto, California.
This long-term contract position offers an exciting opportunity to
support patient registration processes while ensuring accuracy and
efficiency. The ideal candidate will thrive in a fast-paced
environment, demonstrate exceptional organizational skills, and
consistently pay attention to detail. Responsibilities: •
Facilitate patient registration by collecting and verifying
demographic and insurance information. • Obtain necessary patient
signatures on legal documents and ensure compliance with
organizational policies. • Process payments, including co-pays,
deductibles, and deposits, with accuracy and care. • Scan and
upload required documentation into the system before the end of
each shift. • Collaborate with clinical staff by providing
wristbands, facesheets, and other essential documents promptly. •
Handle patient valuables according to department procedures and
maintain secure storage. • Provide exceptional customer service by
addressing patient inquiries and coordinating visitor
authorizations. • Ensure office equipment is operational and follow
downtime procedures when necessary. • Participate actively in
departmental meetings, workshops, and training sessions. • Uphold a
collaborative and solution-oriented approach when interacting with
internal and external stakeholders.• High school diploma required;
AA degree and proficiency in a second language are preferred. •
Ability to type at least 30 words per minute and efficiently use
multiple computer programs. • Strong verbal and written
communication skills to interact effectively with patients and
staff. • Demonstrated ability to prioritize tasks and manage time
in a fast-paced environment. • Self-motivated and able to produce
high-quality work with minimal supervision. • Knowledge of HIPAA
regulations and experience handling sensitive documentation. •
Exceptional customer service skills and a detail-oriented approach.
• Familiarity with insurance verification processes and legal
documentation requirements.
Keywords: Robert Half, Vallejo , Administrative Assistant, Administration, Clerical , Palo Alto, California
