Administrative and Operations Coordinator

Company: WestCoast Children's Clinic
Location: Bodega Bay
Posted on: February 16, 2026

Job Description:

Job Description Job Description WestCoast Children's Clinic, located in Oakland, California, is a non-profit community psychology clinic that provides mental health services to Bay Area children, youth and families. Working at WestCoast Children's Clinic means being part of an organization that is client-centered, trauma-informed, collaborative, and committed to justice and equity. Position Details Title: STAT Facilities Coordinator (Administrative and Operations Coordinator) Classification: Full time (1.0 FTE) Non-Exempt (Hourly), 40 hours per week Location: Castro Valley, CA / In-person Regular Work Schedule: Onsite Monday - Friday (with one Saturday per month) Compensation: Hourly range - $27.00-$30.00 per hour Additional 10% Spanish language differential, if applicable The WestCoast Children's Clinic's STAT Program is an innovative, model program that provides mental health Screening, Stabilization and Transition (STAT) services to children as they enter the foster care system in Alameda County. The STAT program serves children and young adults, ranging in age from just a few days up to their 21st birthday. The program is committed to helping them cope with the traumas of abuse and neglect while working to minimize the impact of being separated from their family, home, and community. The STAT Administrative and Operations Coordinator (also known as Facilities Coordinator) plays a vital role in maintaining and enhancing the facilities for the STAT program. This position assists with Environment of Care, Emergency Management, and Infection Prevention processes while providing key administrative support to the STAT Program Co-Director. You'll ensure the safety, cleanliness, and presentation of the Assessment Center in partnership with Alameda County DCFS staff. Additionally, you'll collaborate with WCC's Training Department and the STAT Management team to support all safety and facility-related trainings. Key Responsibilities Administrative Collaborate with the Sr. Facilities Manager to design and implement STAT facilities and safety policies. Oversee and track the budget for STAT program supplies, including treatment supplies, food, and staff benefits. Manage inventory for the office and Assessment Center, ensuring timely ordering and billing for supplies. Coordinate with IT to maintain office equipment and serve as the point of contact for troubleshooting. Ensure the protection and security of files and records. Facilitate the transfer of files between the Assessment Center, WCC Fruitvale office, and Iron Mountain with the WCC Facilities Team. Facilities Collaborate with the STAT Milieu team to ensure facility operations and safety compliance. Ensure Assessment Center meets Joint Commission Accreditation and Community Care Licensing standards. Adhere to STAT Accreditation Standards and CCL requirements. Work with Management Team to monitor building safety and security. Implement policies for facilities maintenance, Emergency Management, and Infection Prevention. Conduct safety trainings and quarterly drills to prepare staff for emergencies and maintain safety measures for equipment and materials. Coordinate with Public Health Nursing on medication storage and supplies. Attend quarterly health and safety meetings with Alameda County. Serve as the main contact for facilities and administration requests, coordinating maintenance via ASANA. Identify and resolve issues affecting the work environment, including supplies, furniture upkeep, and building code compliance. Comfortable with general maintenance and repairs; should have a good familiarity with tools and an ability to troubleshoot and resolve common issues. Training Orient and train employees on office operations and procedures. Collaborate with WCC's Training Department and STAT Management to support all safety and facility-related training. Provide on-the-job training as needed. Key Qualifications: BA/BS preferred 2-3 years office administration and facilities experience Detail-oriented and strong organizational skills A clean CA DMV driving record, current auto insurance, and access to a reliable vehicle are required . Competencies (skills, abilities & knowledge): Strong interpersonal, team-building, and communication skills. Excellent organizational, analytical, problem-solving, and decision-making abilities. Able to work independently and collaboratively in multidisciplinary teams. Effective stress and time management, with strong project oversight. CPR and de-escalation training required. High initiative, integrity, and follow-through. Proficient in Word, Excel, PowerPoint, Google Suite; familiarity with Mac OS is a plus. Strong multitasking and priority management in fast-paced environments. Detail-oriented with proofing and editing skills. Knowledgeable about race, class, ethnicity issues, and community mental health systems. Work Schedule/Location Monday-Friday, with one Saturday per month. Note that this position is not remote and will require onsite work at the Assessment Center in Castro Valley, with some possible work at our temporary space in Downtown Oakland. Why work here? -Be part of a compassionate, driven team that is social justice-focused: We have several Staff Affinity Groups: BIPOC council, LGBTQIA, Alianza Latine, Equity and Inclusion, and more! -Make a difference for the Bay Area's most vulnerable populations: We serve hundreds of vulnerable kids and their families each year to create positive changes in their lives! -Access a growth-oriented learning community: As a Joint Commission Accredited agency, we are dedicated to providing the highest standard of care, and offer extensive clinical trainings and seminars led by field experts. Benefits: Employer-paid Medical Benefits for Employees 100% employer-paid dental and vision Dependent medical, dental and vision (50% employer-paid) Medical and Dependent Care FSA and commuter plans 100% employer-paid life insurance long-term disability insurance Voluntary accident, term life and hospital indemnity insurance 403(b) and ROTH retirement plan options, employer contribution targeted at 7.5% after first year of employment Annual incentive compensation (10%) Three weeks PTO during the first year of employment, 4 weeks PTO with additional years of service 12 paid holidays plus one paid floating holiday per year 4 paid self-care days per year Wellness stipend ($100.00 per month) Professional development stipend and CEUs for trainings Employee Assistance Program (EAP) Join us and make a difference in the lives of vulnerable children and families in the Bay Area. WCC is passionate about leading and encouraging open conversations around race, gender, power, and privilege and how these impact community mental health. We are an equal opportunity employer. We are committed to diminishing the influence of privilege and discrimination in our field and our workplace, whether due to differences concerning age, citizenship, color, disability, marital or parental status, race, religion, gender, or sexual orientation.

Keywords: WestCoast Children's Clinic, Vallejo , Administrative and Operations Coordinator, Healthcare , Bodega Bay, California